Event, role and pay information is entered on StaffConnect during the scheduling process with automatic overtime rates applied. Generating timesheets, invoices and running payroll can happen with a few clicks once the event has been completed. StaffConnect can handle your workforce being paid as employees, independent contractors or a mix of both.
Independent contractors will have an option to generate invoices themselves, while employees will have timesheets generated for them by an administrator. Should you choose to enter billing information in your roles, client invoices can also be generated.
An agency typically will run payroll bi-weekly or every month. Using StaffConnect, an administrator can simply choose the payroll date range and click ‘Generate’ to have timesheets generated for all talent and events worked during the date range.
Independent contractors manage invoices themselves and provide an invoice to agencies for their services. Using StaffConnect, once a shift has been completed, talent can optionally claim reimbursements and upload receipts before generating their invoice and submitting. From there an administrator will review the invoice before approving or rejecting it.
StaffConnect handles your full payment processes. Once an invoice or timesheet – along with any reimbursements, bonuses or deductions – has been approved, we support a variety of integrations to complete the payment. The next step is different for every agency, some of the options that StaffConnect supports are:
Payment directly to talents’ StaffConnect online wallet. They can then choose to withdraw funds via bank account or virtual debit card.
Payment to talent via WorkMarket.
Timesheets or Invoices sent to Xero.
Export via PDF or CSV.
Percentages can be automatically added to invoices and timesheets to handle things like GST or VAT. You also have the ability to add complex rules to handle things like superannuation or pension fund contributions.
Our team recently set this up to handle CPF contributions for agencies in Singapore, where percentages vary depending on the employee's age, and amounts are split to those paid by the employee versus those paid by the employer.