Timesheets, Invoicing & Payroll

Timesheets & Invoices

Event, role and pay information is entered on StaffConnect during the scheduling process  with automatic overtime rates applied, so generating timesheets, invoices and running payroll can happen with a few clicks of the mouse button once the event has been completed.
StaffConnect can handle your workforce being paid as employees, independent contractors or a mix of both.
Independent contractors will have an option to generate invoices themselves, while employees will have timesheets generated for them by an administrator.
Should you choose to enter billing information in your roles, client invoices can also be generated, with payment via Stripe an upcoming feature.

Employee Timesheets

An agency typically will run payroll every fortnight or every month.
Using StaffConnect an administrator will simply choose the payroll date range and click ‘Generate’ to have timesheets generated for all talent and events worked during the date range.

Independent Contractor Invoices

Independent contractors manage invoices themselves and provide an invoice to the agency for their services. Using StaffConnect, once a shift has been completed, talent can optionally claim reimbursements and upload receipts before generating their invoice and submitting. From there an administrator will review the invoice before approving or rejecting it.

Payment & Integrations

Once an invoice or timesheet along with any reimbursements, bonuses or deductions has been approved for payment. The next step is different for different agencies, some of the options that StaffConnect supports:

  • Payment directly to talents’ StaffConnect online wallet, they can then choose to withdraw funds via bank account or virtual debit card.
  • Payment to talent via WorkMarket
  • Timesheets or Invoices sent to Xero
  • Export via PDF or CSV

Taxes and other deductions

Percentages can be automatically added to invoices and timesheets to handle things like GST or VAT. You also have the ability to add complex rules to handle things like superannuation or pension fund contributions.

Our team recently set this up to handle CPF contributions for agencies in Singapore, where percentages vary depending on the employee's age, and amounts are split to those paid by the employee vs those paid by the employer.