Finding the Right Freelancers in StaffConnect: A Practical How-To Guide

In the event staffing field, having a wide range of freelance staff profiles to choose from is both a benefit and a challenge. While more options can be helpful, it can also make the selection process feel overwhelming. StaffConnect helps you manage it. Designed for busy managers, StaffConnect makes finding freelancers simple and efficient.

Learn how you can find freelance staff in StaffConnect more effciently. In today’s guide, we walk you through the full process from searching to confirming your best-fit freelancers.

How to Find Freelance Staff in StaffConnect

In case you missed it, 48% of CEOs intend to expand their freelance workforce in the coming year. Freelancers bring flexibility, specialized skills, and cost savings to many industries. The events sector is no different. Freelance staff can cover last-minute shifts and specialized roles efficiently. Still, finding the ideal freelancer for your event remains a challenge. StaffConnect streamlines the search.

StaffConnect is your all-in-one event management solution with a centralized, searchable, and secure database, built-in communication tools, and other intuitive features to help you find the right freelancer for any role. Here’s how to find the freelance staff in StaffConnect.

1. Access Your StaffConnect Talent Database

To start finding the best freelance staff for your event, access your StaffConnect talent database. StaffConnect securely stores all talent information in a secure online database, allowing you to easily access your freelance staff pool anytime. This centralized system eliminates the need for spreadsheets or manual recordkeeping, giving you a clear overview of your available talent in just a few clicks.

2. Refine Your Search by Appearance and Profile Details

In staffing, there are times when you need talent who meet specific physical criteria such as height, hair color, or uniform size. StaffConnect makes it easy to find the right people with the exact look or attributes the job requires. Within the database, you can filter profiles by gender, hair color, height, uniform size, and other personal details that align with the task or your brand standards. You may also filter the search according to skills and qualifications to make your search faster and more effective. 

3. Assess the Ratings and Performance Records

Even if you've only been in the staffing field for a short time, you know that it is essential to find freelancers who are not only qualified on paper but have also proven their skills and professionalism. StaffConnect makes this simple by providing access to ratings and performance records for each freelancer. You can enter a rating category and filter for staff with a minimum number of stars, allowing you to focus on top-rated, reliable professionals for your events.

4. Check Talent Availability 

When searching for freelancers in StaffConnect, you can filter candidates based on real-time availability. You only see staff who are free for the dates and times you need, which prevents wasted time contacting people who are already booked. 

Freelancers and other users in StaffConnect can update their availability directly in the platform, marking times when they are unavailable or already booked. If freelancers work with other agencies using StaffConnect, they can link their profiles to share availability across all systems. The platform automatically blocks conflicting shifts, preventing overlaps and keeping schedules accurate and up to date across all collaborations.

5. Consider Freelance Staff Location

In event staffing, location is often a key factor in selecting the right freelancers. Proximity affects how quickly staff can arrive on-site and respond to last-minute requests. StaffConnect simplifies finding staff near your event by using location filters, allowing you to quickly identify talent who can arrive on time.

To search for freelancers near your event, type “near:” followed by a ZIP code, state, or street address. An extra column will automatically display, showing the distance of each freelancer from your entered location.

6. Book Your Chosen Freelance Staff 

Booking and scheduling freelancers in StaffConnect is straightforward and highly efficient. Once you’ve found the best freelance staff for your event, you can send them a job invitation directly through the app, which freelancers can accept, decline, or submit a reason for applying. 

7. Contact Freelance Staff to Finalize Scheduling and Requirements

Need to clarify any details or address concerns with your event staff? You can do it entirely within StaffConnect without switching apps. The platform offers a live chat feature along with other communication tools such as automated email, SMS, and push notifications. Through live chat, you can exchange messages with your freelance staff in real-time, confirm last-minute updates, and quickly resolve any questions. This keeps all communication centralized, ensures nothing is missed, and allows you to manage your team efficiently, leading up to and during your event.

8. Create and Assign Custom Quizzes

Finalize your search for freelance event staff by creating and assigning custom quizzes. While optional, this is a good way to further check their knowledge, skills, and readiness for the role. In StaffConnect, you can create and assign quizzes and surveys to freelancers before, during, or after events, covering topics such as brand knowledge, product training, safety protocols, or client-specific procedures. Quizzes can be scored or unscored, with automatic notifications sent to freelancers and administrators upon completion.

Creating custom quizzes and assigning them to event staff before the event ensures that freelancers understand their job responsibilities and are prepared to meet client expectations. It allows you to quickly evaluate new or less experienced staff before assigning shifts. It also enforces consistent performance standards across roles, tracks ongoing competency, and provides a record of training compliance.

Streamline Freelance Staffing for Your Events With StaffConnect

Hiring freelance staff is just the first step. Managing them effectively is where the challenge begins. StaffConnect supports you every step of the way.

After registration and booking your freelancers, StaffConnect provides GPS check-in and check-out to track attendance seamlessly. StaffConnect also sends automated reminders to freelancers about upcoming shifts and important updates. You can also handle payroll within the app, making sure staff are paid accurately and on time. Not to mention, StaffConnect offers a custom app so you can maintain branding and data collection tools to gather insights on staff performance, attendance, and event metrics.

Take the stress out of event staffing and focus on delivering flawless events. Book your free demo today and see how StaffConnect can transform the way you manage your freelance workforce.