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How to Find Reliable Event Staff for High-Profile Events: A Step-by-Step Approach

StaffConnect
January 30, 2025

When managing high-profile events, every detail matters, especially your staff. You can't afford to choose just anybody; you need to find staff that projects professionalism, reliability, and expertise. If you're a staffing manager or staffing agency CEO currently looking for staff for your high-profile event, this post is for you. Keep reading as we guide you in selecting the best staff for high-profile events with confidence and ease.

How to Find Reliable Event Staff for High-Profile Events

Finding reliable event staff for your high-profile events may seem daunting, but with the right approach, securing top-tier professionals is entirely possible. Here's how you can ensure you have the best team for your next event.

1. Determine the Specific Roles You Need for Your Event Early On

Did you know that there are more people looking for new jobs in 2025? In fact, more than half of respondents in a recent survey say they plan to seek new jobs this year. While this may result in a large pool of applicants, selecting the candidates who genuinely fit your event’s needs can become more complex. As such, it's become more crucial to determine the specific roles you need for your event early on. By doing so, you can ensure that you only attract candidates who are truly interested in the available positions. 

2. Establish the Must-Have Qualities

Identifying which roles you need to fill is just the beginning. Your next task is to define the essential qualities required for each position. As you probably already know, different events may require staff with varying qualities. These qualities may depend on the type of event and its size as well as its specific goals and expectations. For instance, intimate luxury galas may demand personnel with impeccable etiquette and a polished appearance. Meanwhile, concerts may call for staff who are loud and energetic. When you know the must-have qualities of the staff you are looking for, you can have a more seamless staff assessment and recruitment process.

Want more discussion on the essential skills to look for in your event staff? Make sure to check out this post

3. Highlight the Necessary Skills and Experience

As we have implied earlier, choosing anybody to staff your high-profile event is a recipe for disaster.  While interest in the role and possessing essential qualities are important, the staff you choose must also have the necessary skills and experience. With clearly defined required skills and experience, you can ensure a smooth and effective assessment and overall recruitment process.

4. Leverage Word of Mouth From Your Trusted Networks

Now that you have a cheat sheet on the roles you need to fill and the qualifications you're looking for let's proceed to actually look for your staff. There are many ways you can do this, one of which is leveraging word of mouth from your trusted networks. Referrals from individuals with firsthand experience and a strong reputation increase the likelihood of hiring skilled, professional, and dependable staff. Using personal connections also streamlines the hiring process. Instead of sorting through countless applications, you can quickly identify top talent through trusted recommendations. Furthermore, you may have better retention for referred employees. As a report states, "referred candidates are more likely to stay with a company longer than those who found the job through traditional recruitment channels."

5. Work With a Professional Staffing Agency 

There’s a reason staffing agencies have solidified their presence in the business world and are gaining higher market value. Over the years, they have consistently demonstrated their ability to effectively staff events, both high-profile and otherwise.

Partnering with a professional staffing agency is one of the most effective strategies for securing dependable personnel for your prestigious event. These agencies utilize comprehensive assessments and training programs to ensure that their staff are well-prepared and highly qualified.

6. Consult Professional Networks Online

In today’s digital age, where both individuals and businesses are increasingly present online, consulting professional networks can be a valuable strategy. These platforms give you access to a pool of vetted, experienced candidates who meet the high standards required for your event. They streamline the hiring process, offer verified reviews, and connect you with industry professionals, helping you build a team that elevates the event’s prestige.

Just a quick reminder: always exercise caution when communicating with people online. It’s important to be cautious of unreliable sources, unverified profiles, and inflated credentials. Always conduct thorough due diligence to ensure you're selecting genuinely qualified staff who can deliver the excellence your event demands.

7. Screen Candidates Thoroughly

Even with the right qualifications and backing from trusted networks, it’s crucial to conduct your own thorough screening of staff when managing a high-profile event. As we are all aware, these events often involve VIPs and require staff who are professional, reliable, and skilled under pressure. Proper screening helps identify individuals who can represent the event's image, handle security and safety protocols, and deliver excellent customer service. Staff must also be dependable and able to perform under stress, as high-profile events often have tight schedules and unforeseen challenges. By carefully vetting candidates, you can ensure staff have the right experience, attention to detail, and cultural fit for the event, contributing to a seamless and positive experience for all attendees.

8. Ask for References

For added assurance, consider requesting references from your applicants. References are contact information of past employers, supervisors, or clients. They help verify the staff's qualifications, experience, and professionalism, ensuring they can handle the unique demands of your event. They may also offer insight into how the candidate has performed in similar situations, their ability to interact with VIPs, and their problem-solving skills under pressure. All in all, references help mitigate risk and ensure you hire reliable, qualified staff who will contribute to the event's success.

Streamline High-Profile Event Staffing With StaffConnect

Managing staff for high-profile events can be a complex task, but with StaffConnect, it doesn’t have to be. Our platform simplifies your staffing operations by automating tasks, enhancing communication, and improving efficiency. From easy onboarding to GPS check-ins, automated reminders, and a centralized communications hub, StaffConnect empowers your team to work smarter, not harder. Book your free demo with StaffConnect today to learn more!